Information on data protection regarding our processing of applicant data according to Art. 13, 14 and 21 of the German General Data Protection Regulation (DSGVO)
We appreciate your interest in our company. In accordance with the regulations of Articles 13, 14 and 21 of the German General Data Protection Regulation (DSGVO), we hereby inform you about the processing of the personal data provided by you as part of the application process and, if applicable, collected by us, and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.

1. Responsible Party in the sense of German Data Protection Law
Flexa GmbH Leopoldstraße 20 80802 Munich flexa-jobs@m.personio.de

2. Purposes and Legal Bases of Processing
We process your personal data in accordance with the provisions of the European Data Protection Regulation (EU-DSGVO) and the German Federal Data Protection Law (BDSG), insofar as this is necessary for the decision on the decision of an employment relationship with us.
The legal basis for this is Art. 88 DSGVO in conjunction with § 26 BDSG-neu and, if applicable, Art. 6 (1) lit. b DSGVO for the initiation or implementation of contractual relationships.

Furthermore, we may process your personal data if this is necessary for the fulfillment of legal obligations (Art. 6 para. 1 lit. c DSGVO) or for the defense of asserted legal claims against us.

The legal basis for this is Art. 6 (1) lit. f DSGVO. The legitimate interest is, for example, a duty to provide evidence in proceedings according to the German General Equal Treatment Act (AGG).
If you give us your expressed consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent according to Art. 6 para. 1 lit. a DSGVO. A given consent can be revoked at any time, with effect for the future (see section 8 of this data protection information).
If an employment relationship is established between you and us, we may process in accordance with Art. 88 DSGVO in conjunction with § 26 BDSG-neu the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfillment of the rights and obligations arising from a law or a collective agreement, a company or service agreement resulting from a law or collective agreement, a company or service agreement.

3.Categories of Personal Data
We only process data that is related to your application. This may include general personal data (name, address, contact data, etc.), information about your professional qualification and school education, information on further vocational training and, if applicable, other data that you provide to us in connection with your application.

4. Data Sources
We process personal data that we receive from you in the context of your application via mail or e-mail.

5. Recipients of the Data
We pass on your personal data within our company exclusively to the areas and persons who need this data for the fulfillment of the contractual and legal obligations or for the implementation of our legitimate interest.
We may transfer your personal data to companies affiliated with us to the extent that this is permissible within the scope of the purposes and legal bases set out in section 2 of this data protection information sheet.
Your personal data will be processed on our behalf on the basis of order processing contracts in accordance with Art. 28 DSGVO. In these cases we ensure that the processing of personal data is carried out in accordance with the regulations of the DSGVO. The categories of recipients in this case are responsible employees of the respective department.
Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfill legal obligations, or if we have your consent.

6. Transmission to a Third Country
A transfer to a third country is not intended.

7. Duration of Data Storage
We store your personal data as long as this is necessary for the decision about your application. Your personal data or application documents are deleted a maximum of six months after the end of the application process (e.g. the announcement of the rejection decision), unless longer storage is legally required or permitted.
We store your personal data beyond that only to the extent that this is required by law or in a specific case for the assertion, exercise or defense of legal claims for the duration of a legal dispute.
In the event that you have consented to a longer storage of your personal data, we will store it in accordance with your declaration of consent. If an employment relationship, apprenticeship or trainee relationship is established following the application process, your data will initially continue to be stored insofar as this is necessary and permissible and will then be transferred to the personnel file.
If applicable, you will receive an invitation to join our talent pool following the application process. This allows us to consider you in the future for suitable vacancies in our applicant selection.
If you have given us your consent, we will save your application data in our talent pool in accordance with your consent or any future consents.

8. Your Rights
Every person has the right to information according to Art. 15 DSGVO, the right to rectification according to Art. 16 DSGVO, the right to deletion according to Art. 17 DSGVO, the right to restriction of processing according to Art. 18 DSGVO, the right to notification according to Art. 19 DSGVO and the right to data transmission according to Art. 20 DSGVO. In addition, you have the right to lodge a complaint with a data protection supervisory authority according to Art. 77 DSGVO if you are of the opinion that the processing of your personal data is not lawful.
The right of appeal is without prejudice to any other administrative or judicial remedy.
If the processing of data takes place on the basis of your consent, you are according to Art. 7 DSGVO entitled to revoke your consent to the use of your personal data at any time.
Please note that the revocation is only effective for the future. Processing, that took place before the revocation, is not affected. Please also note that we may have to retain certain data for a certain period of time in order to comply with legal requirements (see section 7 of this data protection information).

Right of Revocation
Insofar as the processing of your personal data is carried out for the protection of legitimate interests pursuant to Art. 6 para. 1 lit. f DSGVO, you have the right, pursuant to Art. 21 DSGVO, to object to the processing of this data at any time for reasons arising from your particular situation.
We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must override your interests, rights and freedoms, or the processing must serve the assertion, exercise or defense of legal claims.
For more information on the protection of your rights, please feel free to contact us.

9. Necessity of providing of Personal Data
The provision of personal data in the context of application processes is neither legally nor contractually required. You are therefore not obliged to provide information about your personal data. Please note, however, that these are required for the decision on an application or the conclusion of a contract in relation to an employment relationship with us.
If you do not provide us with any personal data, we cannot make a decision about establishing an employment relationship.
We recommend that you only provide personal data that is required to complete your application.

10. Automated Decision Making
Since the decision about your application is not based exclusively on automated processing, no automated decision in individual cases within the meaning of Art. 22 DSGVO takes place.

11. Miscellaneous
This Information Sheer has been drafted in both a German and an English version. In case of discrepancies between both versions of this Agreement, the German version shall prevail. In case of dispute, exclusively the German version of this Agreement shall be binding.
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Senior MLOps Engineer (m/w/d)

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